Send Files or Links via Email

Last updated on October 23, 2026

One way to keep your students updated and share important materials and links is through email. You can use your MSU Denver Outlook account to manage email correspondence with your students. Using the file attachment options outlined below, you can share important documents, PowerPoints, readings and links.

Directions

[Length 2:45, CC Available]

Get Your Students’ Email Addresses from Canvas

1. Open the Canvas Course you want to email the students from.
2. Click Grades from the left-hand course navigation menu.
3. Click Export at the top left of the screen.
4. Select Export Entire Gradebook from the drop-down menu, and select a location to save the file to.
5. Open the CSV file on your computer. Student emails will be in Column D under SIS Login ID.
6. Copy the emails you want to include in your email (Ctrl+V for Windows or Command+C for Mac)
   • To copy all student emails, select the entire column by clicking the first email, holding the shift button on your keyboard, then clicking the last email.

Send an Email to Your Students in Outlook

1. Go to Faculty and Staff Hub.
2. Click Quick Links on the top right of the page.
3. Click Office 365 (Email and more) from the options that appear.
4. Enter your MSU Denver Login Credentials, if prompted. You will now be logged in to your Outlook email. 
   • Alternatively, open the Outlook Desktop app on your computer.
5. Click the blue New mail button in the top-left corner of the screen. 
6. Enter the Recipients’ Emails in the To field.
   • If you copied your students’ emails earlier, paste the email addresses in the To field (Ctrl+V for Windows or Command+V for Mac). The student names will populate automatically.
     • If there is a red string of numbers and letters, this is the Test Student. Click the X to the right of the red button to delete it.
7. Enter the Subject of the email in the field that says Add a subject.
8. Type your Email Message in the text box below the subject line. 
9. Attach any Files or Links to your email by following the steps below.
10. Click Send at the top left of the email page to send the email once you are ready.

Attach a File to your Email

1. Click the Paperclip Icon from the toolbar above the email.
   • Note: If using the desktop app, this will say Attach File.
2. Select Browse this Computer or OneDrive from the drop-down menu that appears depending on where your file is located.
3. Select the File you wish to attach from the small window that appears.
   • Note: You can click on Desktop, Downloads, Documents, Pictures, etc. on the left side of this small window to look through different sets of your files. You can also type the name of the file in the search bar at the bottom of this window to search for the file. 
4. Click the Open button at the bottom of the small window. The file will appear in the text box of your email. 

Insert a Link in your Email

1. Click the Link icon directly to the right of the paperclip icon in the toolbar above the email
   • Note: If using the desktop app, click the paperclip icon, then select Insert Hyperlink from the drop-down menu.
2. Enter descriptive text for the link in the Display as text field at the top of the pop-up window.
   • Note: This should be the title of the site you are linking to.
3. Paste the Web URL of the site you are linking to in the Web address (URL) text field below the Display as text field (Ctrl+V for Windows, Command+V for Mac).
   • To copy the URL, open the Website in your browser window, select the entire URL, then copy the URL (Ctrl+C for Windows, Command+C for Mac).
4. Click OK at the bottom right of the pop-up window.

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Have Questions?

Need additional support on this or other teaching and learning topics? Please visit us for drop-in support or try one of our self-help tutorials. 

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