Communication Lectures

Add a Guest Speaker to an MS Teams Meeting

Last updated on November 5, 2021

Whether you’re lecturing in person or in an online learning environment, guest speakers can add dimension and value to a course. In this tutorial, you will learn how to add a guest speaker to your virtual lecture in an MS Teams meeting. MS Teams will send your guest speaker an invitation link for them to join at the time of your chosen class meeting. 


  1. Launch the Microsoft Teams Application on your computer. 
    1. If you don’t know where your Teams Application is search your computer for Microsoft Teams.
      1. For a PC:
        1. Type Microsoft Teams in the search bar at the bottom left of your desktop. 
        2. Open Microsoft Teams.
      2. For a Mac:
        1. Click on Search, a magnifying glass icon in the top right of your desktop.
        2. Type Microsoft Teams in the search bar.
        3. Open Microsoft Teams.
  2. Click Calendar on the navigation bar on the left.
    1. Note: If you have not yet set up your class meetings in MS Teams, refer to our tutorial called “Schedule a Recurring Meeting in Teams.”
  3. Select the Meeting to which you wish to invite the guest speaker.
  4. Click on Edit.
  5. Select Edit Occurrence
  6. Type the guest speaker’s Email Address into the field labeled Add Required Attendees.
  7. Hit Enter.
  8. Click on Send Update on the top right of the appointment. The link to join the Teams meeting will be sent to your invitee automatically.