Disable Meeting Join Notifications in MS Teams

Last updated on October 2, 2026

When a student joins your Team meeting by calling in on their phone, Teams will announce when they enter and leave the meeting. You may find these announcements distracting and prefer to disable them. You can easily change this setting through the Meeting Details for any scheduled meeting or from inside the Teams meeting.

For steps on scheduling a meeting through MS Teams, view our tutorial, Start a Meeting with Students in Microsoft Teams.

Directions

[Length 1:41, CC Available]

1. Open the MSU Denver Faculty and Staff Hub.
2. Click Quick Links.
3. Select Office 365 (Email and more).
4. Login using your MSU Credentials.
5. Click the Options Menu (9 dot array) at the top left of the screen.
6. Select Teams from the drop-down menu.
   • Alternatively, you can open the Teams Application on your computer. View our tutorial, Download and Install MS Teams, for steps on getting the application on your device.

Change Notification Settings Before Meeting

1. Click Calendar from the left-side navigation menu.
2. Locate the scheduled meeting you would like to adjust the notification settings for.
3. Click the Meeting. A pop-up will appear.
4. Click Edit at the bottom left of the pop-up window to open the Media Details.
   • Note: If locating the meeting through a Class Team instead of the Calendar, click on the Meeting Name from the General Channel.
5. Click Meeting Options in the top-center of the screen.
   • Note: If you don’t see Meeting Options on your screen, click the three dots to the right of the toolbar above the meeting title.
6. Click the toggle switch to the right of Announce When Callers Join or Leave to disable this setting.
   • Note: If the toggle is purple, the setting is turned on.
7. Click Save in the bottom right-hand corner.

Change Notification Settings During Meeting

If you are already in a meeting that you are the organizer for, you can follow these steps to disable meeting join notifications from inside the meeting.

1. Click Controls (shield with a gear icon) from the toolbar at the top of the Teams meetings.
2. Click View More Options from the drop-down menu.
3. Click the toggle switch to the right of Announce When Callers Join or Leave to disable this setting.
   • Note: If the toggle is purple, the setting is turned on.
4. Click Apply at the bottom right of the pop-up window.

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