Use Microsoft OneDrive

Last updated on October 26, 2022

OneDrive may be the least obvious solution but can be effective in providing your students with the materials they need to complete group activities. Due to its “shared” nature, your students can easily collaborate on documents, spreadsheets, or presentations within OneDrive.

Directions

Create a Shared Folder for Students to Access

1. Go to Faculty and Staff Hub.
2. Log into Office 365 Email and authenticate, if necessary.
3. Click on the Application Icon on the top left part of your email (this looks like nine dots shaped into a square).
4. Click on the menu item OneDrive (cloud icon).
   • Your OneDrive will now be open. Files that you have saved previously to the OneDrive will already be in there.
5. Click New.
6. Click Folder.
7. Type the Name of the folder in correspondence with the Blackboard group you will share it with.
8. Click Create.

You can now share this folder, continue to the section “Share a OneDrive Folder.” If you would like to add important assignment related files (i.e. instructions or a shared document for students to work on) to the folder before sharing it, continue to the section “Upload to OneDrive.” You can also add files by opening the folder and following the steps above and choosing another type of file for step 6.

Upload to OneDrive

1. Go to Faculty and Staff Hub.
2. Log into Office 365 Email and authenticate, if necessary.
3. Click on the Application Icon on the top left part of your email (this looks like nine dots shaped into a square).
4. Click on the menu item OneDrive (cloud icon).
   • Your OneDrive will now be open. Files that you have saved previously to the OneDrive will already be in there.
5. Open the Group Folder you just created.
6. Click Upload indicated by an icon that is an arrow pointing up to a line.
7. Click Files.
8. Select the File(s) you would like to upload.
9. Click Open.

Share a OneDrive Folder

1. Hover your mouse pointer Over the Folder you just created.
2. Click the Share icon (this looks like an arrow coming out of a right angle) that appears to the right of the title.
3. Click the Share icon (arrow pointing right) to the right of the file or folder’s name.
4. Click Anyone with the link can view if you would like to change this setting.
   • The first four options will change who can use the link.
     • Anyone with the link is self-explanatory.
     • People in MSU Denver means they will need to log-in with their MSU credentials to access the link.
     • People with existing access are those people you’ve granted direct access to (explained below under Manage Access).
     • Specific people will let you designate specific MSU Denver people that can access the link by entering their emails.
5. Allow editing will let people with access make changes to the file.
   • This cannot be selected for folders that are being shared with “everyone”.
6. Click Apply to return to the previous menu.
7. Enter the Email Address of anyone you would like to share the file or folder with.
   • Alternatively, you can click Copy Link in the bottom left to generate a URL that you can copy and paste anywhere you like, including a Canvas course.