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Communication Group Work/Collaboration

Upload and Share Files Using OneDrive

Last updated on November 8, 2021

OneDrive is a cloud storage service from Microsoft. It is available to all MSU Denver staff, faculty, and students. This platform can be used to create, upload, store, edit, and share single or multiple files such as Word documents, Excel spreadsheets, and PowerPoint presentations. Files or folders stored in OneDrive can be shared with anyone, including people who are not within MSU Denver. This tutorial describes how to upload files from your computer to OneDrive and then share them both internally and externally.

Directions

  1. Go to MSU Denver’s Faculty and Staff Hub.
  2. Login to Email (Office 365) using your MSU Credentials.
  3. Click the Applications Icon in the upper-left corner (looks like nine dots in a square). 
  4. Click OneDrive.

Create a Folder in OneDrive

  1. Click + New in the top left-hand corner from within OneDrive.
  2. Choose Folder from the drop-down menu.
  3. Type a Folder Name.
  4. Click Create.

Upload Files into a Folder in OneDrive

  1. Click the Name of the folder you wish to upload files into.
  2. Click Upload from the top menu.
  3. Choose Files or Folders.
  4. Choose the Files or Folders you want to upload from your computer.
  5. Click Open.
  6. Repeat Steps 1-5 to upload additional files or folders.

Share Files and Folders

  1. Navigate to the location of the File or Folder you wish to share.
  2. Hover your cursor over the File or Folder you would like to share.
  3. Click the Share icon (arrow pointing right) to the right of the file or folder’s name.
  4. Click Anyone with the link can view if you would like to change this setting.
    • The first four options will change who can use the link.
      • Anyone with the link is self-explanatory.
      • People in MSU Denver means they will need to log-in with their MSU credentials to access the link.
      • People with existing access are those people you’ve granted direct access to (explained below under Manage Access).
      • Specific people will let you designate specific MSU Denver people that can access the link by entering their emails.
    • Allow editing will let people with access make changes to the file.
      • This cannot be selected for folders that are being shared with “everyone”.
    • Open in review mode only can be selected for editable files. This will limit their edits to comments made in the file, not it’s actual contents.
    • Expiration dates last two weeks and are mandatory on all files or folders being shared with “everyone”.
    • Passwords can be set for access. You will need to share the password with recipients somehow.
    • Block download can be enabled on non-editable files to prevent the file from being downloaded to a user’s computer.
  5. Click Apply to return to the previous menu.
  6. Enter the Email Address of anyone you would like to share the file or folder with.
    • Alternatively, you can click Copy Link in the bottom left to generate a URL that you can copy and paste anywhere you like, including a Canvas course.

Manage Access

  1. Hover your cursor over the file or folder you would like to manage access to.
  2. Click the More Options (3-Dots) icon to the right of the file name and share button.
  3. Click Manage Access from the drop-down menu.
  4. Click Stop Sharing to cancel all access to the file or folder you might have granted.
  5. Click a Link to manage that specific link.
    • From here, you can delete the link by clicking the X to the right of the link.
  6. Click the + icon next to Direct Access to grant direct access to an MSU Denver account.
    • You will need to enter in the email address of the person you are granting direct access to. This will let them access the file or folder from the Shared section of OneDrive.